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Connect Calendly to Asana

Automate workflows and sync data between Calendly and Asana with AI-powered automation

5-minute setup
Enterprise secure
No coding required

Why Connect Calendly & Asana?

Intelligent Automation Workflows

Leverage 4 available triggers from Calendly to execute 20 targeted actions in Asana automatically.

Eliminate Manual Data Entry

Replace time-consuming manual processes with intelligent automation that keeps Calendly and Asana perfectly synchronized.

Real-time Business Intelligence

Create a unified data flow between Calendly and Asana for instant insights and improved decision-making across your tech stack.

Available Triggers & Actions

Calendly logo

Calendly

Triggers (4)

New Event Scheduled

Emit new event when a event is scheduled.

polling
New Invitee Canceled

Emit new event when an event is canceled.

polling
New Invitee Created

Emit new event when a new event is scheduled.

polling
New Routing Form Submission Created

Emit new event when a new routing form submission is created.

polling

Actions (7)

Create a Scheduling Link

Creates a single-use scheduling link. See the documentation

Create Invitee No Show

Marks an Invitee as a No Show in Calendly. See the documentation.

Get Event

Gets information about an Event associated with a URI. See the documentation.

List Event Invitees

List invitees for an event. See the documentation

List Events

List events for an user. See the documentation

List User Availability Schedules

List the availability schedules of the given user. See the documentation

List Webhook Subscriptions

Get a list of Webhook Subscriptions for an Organization or User with a UUID.

Asana logo

Asana

Triggers (12)

New Project Added To Workspace (Instant)

Emit new event for each new project added to a workspace.

webhook
New Story Added To Project (Instant)

Emit new event for each story added to a project.

webhook
New Subtask (Instant)

Emit new event for each subtask added to a project.

webhook
New Completed Task (Instant)

Emit new event for each task completed in a project.

webhook
New Tag

Emit new event for each tag created in a workspace.

polling
New Tag Added To Task (Instant)

Emit new event for each new tag added to a task.

webhook
New Tags added to any task (Instant)

Emit new event each time a tag is added to any task, optionally filtering by a given set of tags.

webhook
New Task (Instant)

Emit new event for each task added to a project. See docs here

webhook
New Task Assigned in Project (Instant)

Emit new event each time a task is assigned, reassigned or unassigned.

webhook
New Task Field Updated In Project (Instant)

Emit new event whenever given task fields are updated.

webhook
New Task Updated In Project (Instant)

Emit new event for each update to a task.

webhook
New Team

Emit new event for each team added to an organization.

polling

Actions (20)

Add Task To Section

Add a task to a specific, existing section. This will remove the task from other sections of the project. See the documentation

Create Project

Create a new project in a workspace or team. See the documentation

Create Subtask

Creates a new subtask and adds it to the parent task. See the documentation

Create Task

Creates a new task. See the documentation

Create Task Comment

Adds a comment to a task. See the documentation

Create Task from Template

Creates a new task from a task template. See the documentation

Delete Task

Deletes a specific and existing task. See the documentation

Find Task by ID

Searches for a task by id. Returns the complete task record for a single task. See the documentation

Get list of user projects

Return list of projects given the user and workspace gid. See the documentation

Get Tasks From Task List

Returns tasks from the user's personal **My Tasks** inbox — NOT a project task list. Use this when the user asks for 'my tasks', 'my task list', or 'My Tasks'. Only a workspace GID is needed; no project GID required. See the documentation

List Organizations Options

Retrieves available options for the Organizations field.

List Task Stories

List stories (including comments) for a task. See the documentation

List Teams

Retrieves all teams in a specified Asana workspace. Use this action to discover available teams for creating projects, adding team members, or organizing work by department. Requires a workspace GID, which you can obtain from the **List Workspaces** action. The authenticated user must have access to the workspace; only teams visible to the user are returned. Results are paginated (default 25, max 100 per page); use the returned offset token to fetch additional pages. To include optional fields like description, visibility, or access levels, specify them in Opt Fields. Consider following up with **Create Project** to create a project under a team, or **List Users** to find team members. See the documentation

List Users

Retrieves all users in a specified Asana workspace. Use this action to populate assignee choices for tasks, verify workspace membership, or audit user access. Requires a workspace GID, which you can obtain from the **List Workspaces** action. The authenticated user must have access to the workspace. Results are paginated; use the returned offset token to fetch additional pages. To include optional fields like email or photo, specify them in Opt Fields. Consider following up with **Create Task** or **Update Task** to assign work to the retrieved users. See the documentation

List Workspaces

List workspaces available to the authenticated Asana account. Use this when you need a workspace GID before running **List Teams** or other workspace-scoped actions. optFields can include optional workspace properties such as email_domains and is_organization; leave offset empty for the first page and pass a returned offset token (for example, 3:0:abcdef123456) to fetch the next page. See the documentation

Search Projects

Finds an existing project. See the documentation

Search Sections

Searches for a section by name within a particular project. See the documentation

Search Tasks

Searches for a Task by name within a Project. See the documentation

Search Tasks Premium

Searches for a task by name, assignee, section, project, completed since, and modified since. Requires a Premium Asana account. See the documentation

Update Task

Updates a specific and existing task. See the documentation

Integration Features

Real-time data synchronization
Bi-directional sync capabilities
Custom field mapping
Advanced filtering options
Error handling & retry logic
Activity monitoring & logs

Popular Workflows

When Calendly trigger → Create/Update in Asana

Most Popular
CalendlyCalendly

New Event Scheduled

AsanaAsana

Add Task To Section

When Asana trigger → Update Calendly

Bi-directional
AsanaAsana

New Project Added To Workspace (Instant)

CalendlyCalendly

Create a Scheduling Link

How It Works

1

Connect Apps

Authenticate your Calendly and Asana accounts

2

Map Fields

Choose which data fields to sync between apps

3

Set Triggers

Define when and how data should be synchronized

Automate

Sit back and let AI handle the automation

Frequently Asked Questions

Integration Benefits

Real-time Data Sync

Automatic synchronization between Calendly and Asana with 16 public triggers available for instant updates.

Automated Actions

Execute 27 public actions automatically across both platforms without manual intervention.

Enterprise Security

Industry-standard encryption, OAuth 2.0 authentication, and SOC 2 compliance for secure data transfer.

Quick Setup

Connect Calendly and Asana in minutes with our guided setup wizard and pre-configured templates.

Custom Field Mapping

Map any field between Calendly and Asana with intelligent suggestions and validation.

Error Handling

Automatic retry logic, detailed error logs, and smart notifications keep your integration running smoothly.

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Reverse Integration Available

Also connect Asana to Calendly for bidirectional automation

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All Asana Integrations

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