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Connect Asana to Microsoft Outlook Calendar

Name: Asana to Microsoft Outlook Calendar Integration
Availability: InStock

Automate workflows and sync data between Asana and Microsoft Outlook Calendar with AI-powered automation

5-minute setup

Enterprise secure

No coding required

Why Connect Asana & Microsoft Outlook Calendar?

Intelligent Automation Workflows

Leverage 12 available triggers from Asana to execute 16 targeted actions in Microsoft Outlook Calendar automatically.

Eliminate Manual Data Entry

Replace time-consuming manual processes with intelligent automation that keeps Asana and Microsoft Outlook Calendar perfectly synchronized.

Real-time Business Intelligence

Create a unified data flow between Asana and Microsoft Outlook Calendar for instant insights and improved decision-making across your tech stack.

Available Triggers & Actions

Asana

Triggers (12)

New Project Added To Workspace (Instant)

Emit new event for each new project added to a workspace.

webhook

New Story Added To Project (Instant)

Emit new event for each story added to a project.

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New Subtask (Instant)

Emit new event for each subtask added to a project.

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New Completed Task (Instant)

Emit new event for each task completed in a project.

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New Tag

Emit new event for each tag created in a workspace.

polling

New Tag Added To Task (Instant)

Emit new event for each new tag added to a task.

webhook

New Tags added to any task (Instant)

Emit new event each time a tag is added to any task, optionally filtering by a given set of tags.

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New Task (Instant)

Emit new event for each task added to a project. See docs here

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New Task Assigned in Project (Instant)

Emit new event each time a task is assigned, reassigned or unassigned.

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New Task Field Updated In Project (Instant)

Emit new event whenever given task fields are updated.

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New Task Updated In Project (Instant)

Emit new event for each update to a task.

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New Team

Emit new event for each team added to an organization.

polling

Actions (20)

Add Task To Section

Add a task to a specific, existing section. This will remove the task from other sections of the project. See the documentation

Create Project

Create a new project in a workspace or team. See the documentation

Create Subtask

Creates a new subtask and adds it to the parent task. See the documentation

Create Task

Creates a new task. See the documentation

Create Task Comment

Adds a comment to a task. See the documentation

Create Task from Template

Creates a new task from a task template. See the documentation

Delete Task

Deletes a specific and existing task. See the documentation

Find Task by ID

Searches for a task by id. Returns the complete task record for a single task. See the documentation

Get list of user projects

Return list of projects given the user and workspace gid. See the documentation

Get Tasks From Task List

Returns tasks from the user's personal **My Tasks** inbox — NOT a project task list. Use this when the user asks for 'my tasks', 'my task list', or 'My Tasks'. Only a workspace GID is needed; no project GID required. See the documentation

List Organizations Options

Retrieves available options for the Organizations field.

List Task Stories

List stories (including comments) for a task. See the documentation

List Teams

Retrieves all teams in a specified Asana workspace. Use this action to discover available teams for creating projects, adding team members, or organizing work by department. Requires a workspace GID, which you can obtain from the **List Workspaces** action. The authenticated user must have access to the workspace; only teams visible to the user are returned. Results are paginated (default 25, max 100 per page); use the returned offset token to fetch additional pages. To include optional fields like description, visibility, or access levels, specify them in Opt Fields. Consider following up with **Create Project** to create a project under a team, or **List Users** to find team members. See the documentation

List Users

Retrieves all users in a specified Asana workspace. Use this action to populate assignee choices for tasks, verify workspace membership, or audit user access. Requires a workspace GID, which you can obtain from the **List Workspaces** action. The authenticated user must have access to the workspace. Results are paginated; use the returned offset token to fetch additional pages. To include optional fields like email or photo, specify them in Opt Fields. Consider following up with **Create Task** or **Update Task** to assign work to the retrieved users. See the documentation

List Workspaces

List workspaces available to the authenticated Asana account. Use this when you need a workspace GID before running **List Teams** or other workspace-scoped actions. optFields can include optional workspace properties such as email_domains and is_organization; leave offset empty for the first page and pass a returned offset token (for example, 3:0:abcdef123456) to fetch the next page. See the documentation

Search Projects

Finds an existing project. See the documentation

Search Sections

Searches for a section by name within a particular project. See the documentation

Search Tasks

Searches for a Task by name within a Project. See the documentation

Search Tasks Premium

Searches for a task by name, assignee, section, project, completed since, and modified since. Requires a Premium Asana account. See the documentation

Update Task

Updates a specific and existing task. See the documentation

Microsoft Outlook Calendar

Triggers (5)

Calendar Event Deleted (Instant)

Emit new event when a Microsoft Outlook Calendar event is deleted. Because deleted events cannot be re-fetched from the Outlook API after deletion, this trigger emits notification metadata only (not the full event object). The emitted payload includes the deleted event identifier (eventId), changeType, subscriptionId, tenantId, and notificationTimestamp. Downstream processors must rely solely on this metadata. See the documentation

webhook

New Calendar Event (Instant)

Emit new event when a new Calendar event is created

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New Calendar Event Update (Instant)

Emit new event when a Calendar event is updated

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New Upcoming Calendar Event

Emit new event when a Calendar event is upcoming, this source is using reminderMinutesBeforeStart property of the event to determine the time it should emit.

polling

New Upcoming Calendar Event (Polling)

Emit new event based on a time interval before an upcoming calendar event. See the documentation

polling

Actions (16)

Accept Event

Accept a calendar event invitation and optionally send a response to the organizer. Use **List Events** or **Get Event** to find the event ID. See the documentation

Create Calendar Event

Create an event in the user's default calendar. Supports one-time and recurring events. See the documentation and recurring event example.

Decline Event

Decline a calendar event invitation and optionally propose an alternate time. Use **List Events** or **Get Event** to find the event ID. To propose a new time, pass proposedNewTime as a JSON string with start and end objects (each with dateTime in ISO 8601 format and timeZone as a Windows timezone name, e.g. "Pacific Standard Time"). Alternate-time proposals are only valid when the event has allowNewTimeProposals: true and sendResponse is true. See the documentation

Delete Calendar Event

Delete an event in the user's default calendar. See the documentation

Delete Recurring Event Instance

Delete an individual instance of a recurring event in the user's default calendar. See the documentation

Find Meeting Times

Suggest meeting times and locations based on organizer and attendee availability. See the documentation

Get Current User

Returns the authenticated Microsoft user's ID, display name, email, and principal name via Microsoft Graph. Call this first when the user says 'my calendar', 'my events', or needs to identify themselves as organizer/attendee. Use id or mail to filter results from **List Events** or set the organizer in **Create Calendar Event**. See the documentation.

Get Event

Retrieve a calendar event by its Microsoft Graph event ID. Pass the id from **List Events** when you need full details (for example body, attendees, or recurrence) that list responses may omit or truncate. See the documentation

Get Free/Busy Schedule

Get the free/busy availability information for a collection of users, distributions lists, or resources (rooms or equipment) for a specified time period. See the documentation

List Events

Get a list of event objects in the user's mailbox. See the documentation

List Time Zone Options

Retrieves available options for the Time Zone field.

Search Contacts

Search for contacts by name from your saved contacts list and retrieve their email addresses. See the documentation

Search People

Retrieve a collection of person objects ordered by their relevance to the user, based on communication and collaboration patterns and business relationships. See the documentation

Tentatively Accept Event

Tentatively accept a calendar event invitation and optionally propose an alternate time. Use **List Events** or **Get Event** to find the event ID. To propose a new time, pass proposedNewTime as a JSON string with start and end objects (each with dateTime in ISO 8601 format and timeZone as a Windows timezone name, e.g. "Pacific Standard Time"). Alternate-time proposals are only valid when the event has allowNewTimeProposals: true and sendResponse is true. See the documentation

Update Calendar Event

Update an event in the user's default calendar. See the documentation

Update Recurring Event Instance

Update an individual instance of a recurring event in the user's default calendar. See the documentation